24/7 veterinary answering service: book routine visits without interrupting your desk.
The phone rings while your front desk is checking in the next patient. Penny books the wellness and recheck visits your practice approves, captures refill requests, and keeps pet and owner details together. Clinical questions reach the team member you assign.
Penny confirms the pet’s name, species, and owner details before offering your clinic’s approved wellness openings.
14 days of Pro included. No credit card.
Or call her from your phone: (630) 324-4620
Listen to Penny collect details on the shared demo
The live demo uses Summit Heating, a fictional HVAC business. Listen to her intake here; test your own trade’s rules in your Penny account.
(630) 324-4620- Ask the shared demo to confirm the callback number attached to an appointment request.
- In your veterinary account, request a wellness visit for an existing patient and check the patient details and appointment readback.
The lobby keeps your desk busy; Penny covers the ringing phone
Your desk handles
- Clinical assessment and decisions about visit timing
- Check-in, discharge, and conversations with the owner at the counter
- Prescription approval and explanations of test results
- Treatment plans and procedure-specific preparation questions
Penny handles
- The phone during the morning admit rush and lunch hour
- Routine appointment types your practice approves
- Emergency referrals under your written clinical rules
- Refill and clinical-callback requests with the pet and owner identified
Make the next step clear for each owner calling your clinic
- Everyday call
An owner wants to book a wellness visit.
The caller hearsWhat is your pet’s name and species, and have they visited us before?
Penny doesMatches the required patient details and offers your approved wellness appointment types.
- Everyday call
An owner needs vaccination records for boarding.
The caller hearsWhat is your pet’s name, and where does the records request need to go?
Penny doesRecords the owner and recipient details for staff to verify and send the authorized records.
- Everyday call
An owner asks for a prescription refill.
The caller hearsWhat medication name is on the label, and what callback number should the team use?
Penny doesSends the request to authorized staff. The veterinarian handles approval and any changes.
- Emergency
An owner reports that a pet is struggling to breathe.
The caller hearsYour pet needs emergency veterinary attention now. Please use the emergency hospital in our clinic’s referral instructions.
Penny doesProvides your maintained referral details before routine intake. Your clinical team makes the assessment.
Juniper’s wellness visit is booked while your desk handles arrivals
An existing patient gets an approved wellness appointment, with a vaccine-record question passed to the clinical team.
- PennyBramble Meridian Veterinary, this is Penny. How can I help?
- Peregrine (caller)I’d like to book Juniper’s routine wellness visit for next week.
- PennyOf course. Is Juniper a dog or a cat, and has she visited us before?
- Peregrine (caller)She’s a dog and an existing patient. My name is Peregrine Vale.
- PennyWhat callback number is on Juniper’s record?
- Peregrine (caller)312-555-0133. I’d also like to ask which vaccine records the boarding kennel will need.
- PennyI have Juniper listed for a routine wellness visit. I’ll add your vaccine-record question for the veterinary team to review.
A fact from the knowledge pack, used on the call.
- Peregrine (caller)Thank you. Do you have anything on Wednesday?
- PennyThere is a wellness opening on Wednesday at 3 p.m. Would that work?
- Peregrine (caller)Yes, please.
- PennyJuniper’s wellness visit is booked for Wednesday at 3 p.m. The appointment has your callback number and the boarding-record question. I’ll text the confirmation.
The pet and visit type belong together on the appointment
From the veterinary knowledge pack
- Species, patient identity, and owner callback
- Symptom wording and onset for clinical handoff
- Emergency signs and the clinic’s referral route
- Wellness, recheck, and clinician-approved visit types
- Prescription-refill requests and approval boundaries
- Existing instructions, records, and result inquiries
- Species coverage and referral-contact maintenance
- Front-desk overflow and website appointment intake
A returning pet’s wellness visit can start on your website
- Services
- Hours
- About
- Contact
Explore appointment value using your practice’s own figures
Change the three numbers to yours. The default job value comes from a named source, dated.
Default job value $200, from AVMA — average cost of one veterinary visit (2025) (as of 2025-10-15). Change it to yours.
If you miss 6 calls a week and book 50% of them at $200 a job, those jobs would represent about
This is estimated gross revenue, not measured lost revenue or profit. Some missed callers may still book with you. Change the assumptions to match your call records.
Keep appointment logistics connected to the front desk
- Google Calendar
- Outlook
- Slack
- Zapier
Connect Zapier or signed webhooks to send the captured details to the tools your office uses.
Practice managers ask about visit types, refill requests, and clinical handoffs
Send setup or plan questions to support@pennyassistant.com.
Google Calendar or Outlook handles the approved appointment flow, and Slack can receive staff notifications. Zapier and signed webhooks carry captured fields into your other workflows. These connections support appointment logistics; medical-record access requires its own approved practice workflow.
More examples of keeping appointment calls moving
Penny uses the appointment length you set for each salon service and checks the requested stylist’s full opening before booking.
Penny tells a matched caller “Your repair order is awaiting authorization” when that is the status your service writer has published.
Penny records the property, unit, and access instructions together, so the maintenance coordinator can act on the request.
Penny bills a monthly price with minutes included, then the published per-minute rate. The answering service cost guide sets it beside per-minute human services, and the plans are on the pricing page.
Give Penny a call before you forward yours.
Try the HVAC demo, then set up Penny for your business. Your account includes 14 days of Pro; Free keeps your website chat after the trial.
14 days of Pro included. No credit card.