Skip to content
AI receptionist for veterinary clinics

24/7 veterinary answering service: book routine visits without interrupting your desk.

The phone rings while your front desk is checking in the next patient. Penny books the wellness and recheck visits your practice approves, captures refill requests, and keeps pet and owner details together. Clinical questions reach the team member you assign.

A question she asks

Penny confirms the pet’s name, species, and owner details before offering your clinic’s approved wellness openings.

Try Penny free

14 days of Pro included. No credit card.

Or call her from your phone: (630) 324-4620

The demo line

Listen to Penny collect details on the shared demo

The live demo uses Summit Heating, a fictional HVAC business. Listen to her intake here; test your own trade’s rules in your Penny account.

(630) 324-4620
  • Ask the shared demo to confirm the callback number attached to an appointment request.
  • In your veterinary account, request a wellness visit for an existing patient and check the patient details and appointment readback.
With your desk

The lobby keeps your desk busy; Penny covers the ringing phone

Your desk handles

  • Clinical assessment and decisions about visit timing
  • Check-in, discharge, and conversations with the owner at the counter
  • Prescription approval and explanations of test results
  • Treatment plans and procedure-specific preparation questions

Penny handles

  • The phone during the morning admit rush and lunch hour
  • Routine appointment types your practice approves
  • Emergency referrals under your written clinical rules
  • Refill and clinical-callback requests with the pet and owner identified
Your desk keeps the calls that need someone who knows the account. Penny keeps the ones that ring while that person is busy.
Example calls

Make the next step clear for each owner calling your clinic

  1. Everyday call

    An owner wants to book a wellness visit.

    The caller hears

    What is your pet’s name and species, and have they visited us before?

    Penny does

    Matches the required patient details and offers your approved wellness appointment types.

  2. Everyday call

    An owner needs vaccination records for boarding.

    The caller hears

    What is your pet’s name, and where does the records request need to go?

    Penny does

    Records the owner and recipient details for staff to verify and send the authorized records.

  3. Everyday call

    An owner asks for a prescription refill.

    The caller hears

    What medication name is on the label, and what callback number should the team use?

    Penny does

    Sends the request to authorized staff. The veterinarian handles approval and any changes.

  4. Emergency

    An owner reports that a pet is struggling to breathe.

    The caller hears

    Your pet needs emergency veterinary attention now. Please use the emergency hospital in our clinic’s referral instructions.

    Penny does

    Provides your maintained referral details before routine intake. Your clinical team makes the assessment.

Your intake questions, booking permissions, and contact rules decide the next step. Read the emergency rules.
A call, written out

Juniper’s wellness visit is booked while your desk handles arrivals

An existing patient gets an approved wellness appointment, with a vaccine-record question passed to the clinical team.

pennyassistant.com/calls
Inbound call · Bramble Meridian Veterinary
Answered by Penny · transcript
  1. Penny
    Bramble Meridian Veterinary, this is Penny. How can I help?
  2. Peregrine (caller)
    I’d like to book Juniper’s routine wellness visit for next week.
  3. Penny
    Of course. Is Juniper a dog or a cat, and has she visited us before?
  4. Peregrine (caller)
    She’s a dog and an existing patient. My name is Peregrine Vale.
  5. Penny
    What callback number is on Juniper’s record?
  6. Peregrine (caller)
    312-555-0133. I’d also like to ask which vaccine records the boarding kennel will need.
  7. Penny
    I have Juniper listed for a routine wellness visit. I’ll add your vaccine-record question for the veterinary team to review.

    A fact from the knowledge pack, used on the call.

  8. Peregrine (caller)
    Thank you. Do you have anything on Wednesday?
  9. Penny
    There is a wellness opening on Wednesday at 3 p.m. Would that work?
  10. Peregrine (caller)
    Yes, please.
  11. Penny
    Juniper’s wellness visit is booked for Wednesday at 3 p.m. The appointment has your callback number and the boarding-record question. I’ll text the confirmation.
In the log
Owner
Peregrine Vale · 312-555-0133
Patient
Juniper · dog · existing patient
Visit
Routine wellness · Wednesday at 3 p.m.
Team question
Vaccine records for boarding
Written to your calendar
Every line she said is in your log with the fields she captured beside it.
Before her first call

The pet and visit type belong together on the appointment

From the veterinary knowledge pack

  • Species, patient identity, and owner callback
  • Symptom wording and onset for clinical handoff
  • Emergency signs and the clinic’s referral route
  • Wellness, recheck, and clinician-approved visit types
  • Prescription-refill requests and approval boundaries
  • Existing instructions, records, and result inquiries
  • Species coverage and referral-contact maintenance
  • Front-desk overflow and website appointment intake
Penny, on a call
I have Juniper listed for a routine wellness visit. I’ll add your vaccine-record question for the veterinary team to review.
The topics in the list are why she can say this.
On your website

A returning pet’s wellness visit can start on your website

bramblemeridianveterinary.com
Bramble Meridian Veterinary
  • Services
  • Hours
  • About
  • Contact
Penny
Chat with Bramble Meridian Veterinary
Visitor
Juniper is due for a routine wellness visit. Do you have an opening next week?
What Penny does
Penny confirms the species and required patient identifiers, then offers your approved wellness appointment openings. A new symptom mentioned during intake follows your clinical routing rules before booking.
Write a message
The chat follows the same rules as the phone line, so a visitor gets the answer a caller would.
Your numbers

Explore appointment value using your practice’s own figures

Change the three numbers to yours. The default job value comes from a named source, dated.

Default job value $200, from AVMA — average cost of one veterinary visit (2025) (as of 2025-10-15). Change it to yours.

Potential job revenue

If you miss 6 calls a week and book 50% of them at $200 a job, those jobs would represent about

$2,598/month

This is estimated gross revenue, not measured lost revenue or profit. Some missed callers may still book with you. Change the assumptions to match your call records.

Penny starts at $29 a month, billed annually. At this job value, 2 booked jobs bring in enough revenue for the annual Starter subscription. Allow for extra usage charges and subtract job costs when estimating profit.
The result is your own arithmetic from the three numbers above.
Where it lands

Keep appointment logistics connected to the front desk

  • Google Calendar
  • Outlook
  • Slack
  • Zapier

Connect Zapier or signed webhooks to send the captured details to the tools your office uses.

Questions

Practice managers ask about visit types, refill requests, and clinical handoffs

Send setup or plan questions to support@pennyassistant.com.

Google Calendar or Outlook handles the approved appointment flow, and Slack can receive staff notifications. Zapier and signed webhooks carry captured fields into your other workflows. These connections support appointment logistics; medical-record access requires its own approved practice workflow.

Give Penny a call before you forward yours.

Try the HVAC demo, then set up Penny for your business. Your account includes 14 days of Pro; Free keeps your website chat after the trial.

14 days of Pro included. No credit card.