AI receptionist for appliance-repair businessesThe appliance repair answering service that books the service call

A homeowner with a dead fridge full of groceries won't wait on hold — they call the next shop. Penny answers in one ring, gets the brand, model, and what it's doing, and books a diagnostic visit before your tech is back from the last job.

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Don’t take our word for it

Call Penny right now.

This is a live line answered by Penny herself — not a recording. Hear how fast she picks up and how she handles a real conversation.

(224) 257-3735
  • Ask Penny to schedule a visit and listen to her confirm the details back to you.
  • Interrupt her halfway through a sentence — she keeps her place and carries on.
  • Ask her flat out if she's a real person — she'll say she's an automated assistant.
Phones in appliance repair

The calls appliance-repair businesses actually miss.

The fridge full of groceries can't wait

A failed refrigerator or a flooded laundry room is an emergency to the person living with it. If your line rings out, they book the next shop that answers. Penny picks up first so that visit lands on your schedule.

Capture the make, model, and symptom

Rolling a truck without knowing it's a Samsung front-loader that won't drain wastes a trip and a part. Penny pins the brand, the model where the caller can find it, and exactly what it's doing — so your tech arrives ready.

Techs on a call can't answer the phone

Your people are elbow-deep in a dishwasher, not fielding the next call. Every ring that goes to voicemail is a diagnostic fee that walks. Penny handles the overflow and queues the jobs you can't take live.

Sorting warranty from out-of-pocket

Whether a job is under manufacturer warranty, a home-warranty dispatch, or cash changes how you schedule it. Penny asks up front and captures the policy or claim details, so the visit is booked under the right terms.

Listen in

A real appliance repair call, booked end to end.

A refrigerator-not-cooling call — brand, age, symptom, and payment type captured, then a diagnostic visit booked end to end. No human took the first ring; the confirmation went out by text and email.

pennyassistant.com/calls/live · 00:48
Inbound call · Marlowe Appliance Service
Penny is speaking · transcribing live
Penny
Thanks for calling Marlowe Appliance Service — this is Penny. What's going on with your appliance?
Priscilla (caller)
My refrigerator stopped cooling overnight. The freezer's still cold but the fridge side is warm.
Penny
That's a frustrating one — let's get a tech out. Freezer cold but fridge warm usually points to airflow or a defrost issue, but they'll confirm on site. What brand and roughly how old is it?
Priscilla (caller)
It's a Whirlpool, maybe six years old. French door.
Penny
Got it. Can I get your name and the service address?
Priscilla (caller)
Priscilla Hartono, 8 Birchwood Lane.
Penny
Thanks, Priscilla. Is this an out-of-pocket repair, or is it going through a home-warranty plan?
Priscilla (caller)
Out of pocket, no warranty.
Penny
Understood. I can get a tech there tomorrow morning or Friday afternoon for the diagnostic — which works better?
Priscilla (caller)
Tomorrow morning, please.
Penny
Done — tomorrow morning for a Whirlpool French-door fridge not cooling, out of pocket. I'm texting and emailing your confirmation now, Priscilla.
Captured automatically
Name
Priscilla Hartono
Address
8 Birchwood Lane
Appliance
Whirlpool French-door fridge · ~6 yr · not cooling
Appointment
Tomorrow AM · diagnostic · out of pocket · confirmed
Synced to Jobber & calendar
Do the math

What does voicemail cost you?

Plug in your own numbers — the defaults are sourced, not invented.

Default job value: $175 This Old House — average cost of an appliance repair (national) (as of 2026-06-05). Adjust to your numbers.

What voicemail costs you

If you miss 6 calls a week and close 50% of them at $175 a job, voicemail is costing you about

$2,273/month
Penny starts at $29/month — about 2 booked jobs pays for a whole year of her answering.
The playbook

How Penny handles Appliance Repair calls.

This is documentation of what she actually does — configured to your services, your calendar, your rules.

What she asks every caller
  • Name, callback number, and the service address
  • Appliance type, brand, and model number where the caller can read it off
  • The symptom — what it's doing or not doing, and when it started
  • Whether it's out of pocket, manufacturer warranty, or a home-warranty dispatch
What she books on the spot
  • Diagnostic and repair visits into your open service windows
  • Follow-up appointments once a part is ordered and in
  • Install and haul-away appointments for replacement units
What she hands to a human
  • Active water leaks, a gas-smell from a range, or a burning-smell appliance — flagged urgent and routed to you, not booked for next week
  • Home-warranty and commercial accounts you've marked priority — captured with the claim or PO details
  • Callers who ask for a person — warm-transferred during business hours, or a detailed message texted to you otherwise
After hours

Penny answers 24/7. After-hours callers get the diagnostic booked when your calendar shows a window, with a text-and-email confirmation; a gas smell, sparking, or active leak gets flagged and sent to you instead of waiting for morning.

Works with
Google CalendarJobberSoonHousecall ProSoonServiceTitanSoonQuickBooksSoon

Google Calendar is live today; the rest are on the roadmap. Every lead and booking is emailed to you now.

Beyond answering

One receptionist, every call handled.

Answers every call, 24/7

Penny picks up on the first ring — nights, weekends, lunch breaks, and when you’re already on the other line.

Books jobs to your calendar

She checks real availability, offers slots, and writes the appointment straight into the calendar you already use.

Captures every lead

Name, number, address, and the reason they called — logged and emailed to you the moment they hang up.

Answers the everyday questions

Hours, pricing, service areas, “are you open today?” — Penny answers FAQs and escalates the calls that need you.

Plays nice with your stack

Books into the tools you already run on.

Appointments land in your Google Calendar today — and the CRM and field-service connectors below are on the way, so leads will flow straight into the tools your team already lives in.

GGoogle CalendarJJobberSoonHHouseCall ProSoonSServiceTitanSoonZZapierSoonCCalendlySoonQQuickBooksSoonHHubSpotSoonSSalesforceSoonOOutlookSoonTTwilioSoonSSlackSoon
More CRM, field-service, and messaging connectors — plus 5,000+ apps through Zapier — are on the roadmap.
Appliance Repair questions

What appliance-repair businesses ask us.

Still curious? Penny can answer your questions too — give her a call.

Yes — she's built to triage a service call. She gets the appliance type, brand, model number where the caller can read it, the symptom, and when it started, then books the diagnostic. Your tech rolls up knowing it's a Whirlpool fridge not cooling, not just "the fridge is broken."

She's set up on your services, so she speaks the way your callers do — won't drain, won't heat, leaking, no power, error codes, French-door versus side-by-side. She won't diagnose the failure or quote a part she can't see, but she captures the make, model, and symptom so the truck shows up with a head start.

How Penny introduces herself is your choice. What she never does is fake it: if a caller asks whether she's a real person, she says she's an automated assistant — and keeps right on getting the visit booked. To someone with a dead freezer, what matters is that the call got answered.

Yes — Penny is fully bilingual. She auto-detects whether the caller is speaking English or Spanish and switches mid-call to match them, so a Spanish-speaking household with a broken appliance gets the same fast, complete intake.

She warm-transfers urgent calls — a gas smell, sparking, an active leak — to you per your rules, and for everything else she takes a detailed message with the make, model, and symptom, then texts and emails you the summary so a service call never gets lost in voicemail.

Penny starts at $29/month with 60 minutes of call time included, and plans scale to 625 minutes. Traditional human answering services bill per minute per agent — see our answering service cost guide for the side-by-side math.

More trades

Penny works where the phone rings.

Stop sending customers to voicemail.

Give Penny your number and let her answer the next call. You’ll have her booking jobs before your coffee’s cold.

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